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Data Sharing in Herefordshire

Risk Stratification

We are introducing a system called Risk Stratification within Herefordshire GP practices.  This system uses confidential information from your medical record to identify patients who may need more care and support.  We particularly want to be able to identify people at high risk of emergency hospital admission so we can offer more care to help improve their health and try to avoid a hospital admission.  Identifying each person's risk of future admission is called Risk Stratification.

The information from your record along with your postcode and NHS number will be sent to a secure system where it can be linked with information from hospitals if you have been in hospital recently.  Your personal results can only be seen by those caring for you in your own GP Practice.  Anonymised information which does not identify you can also be used to help those planning NHS Services in Herefordshire - but they will not be able to link this information to you as an individual in any way.
Please note that this local use of information for Risk Stratification is NOT the same as the Summary Care Record which is a national shared record, neither is it the same as the local sharing of records in the Local Health Record Network.  For details of all these please see the leaflet on Data Sharing in Herefordshire. 
If you are happy for your information to be used in this way you do not have to anything.
If you DO NOT want your records to be used for Risk Stratification locally please fill out the Opt out Form and leave it at reception.

For more information about Data Sharing in Herefordshire please click.... Data Sharing in Herefordshire.

The NHS is introducing nationally a new electronic record called the Summary Care Record (SCR), which will be used to support your emergency care.

The Summary Care Record is being introduced to improve the safety and quality of patient care.  Because the SCR is an electronic record it will give healthcare staff faster, easier access to essential information about  you, to help provide you with safe treatment when you need care in an emergency or when your GP Practice is closed. 

We are telling you about this before a SCR is made for you so that you have time to think about your choices...

  • You can choose to have a Summary Care Record.   In this case you do not need to do anything as it will happen automatically.  Healthcare staff will ask your permission every time they look at your SCR.
  • You can choose NOT to have a Summary Care Record.   If you don't wan't a SCR you need to let the Practice know by completing an Opt-out form which you can download by clicking the link below. 

You can change your mind at anytime about whether or not you want to have a Summary Care Record as long as you let us at St Katherines Surgery know your decision.

Children will automatically have a Summary Care Record made for them unless their parents or guardians complete an opt-out form on their behalf.

For more information please click the link below to download the patient leaflet about SCR.

Summary Care Record Patient Information Leaflet

Opt-Out of Summary Care Record Form

If you have any further queries please contact the Summary Care Record Information Line on 0300 123 3020.  Or alternatively visit their website 'Summary Care Records'. – How information about you helps us to provide better care

Information about you and the care you receive is shared, in a secure system, by healthcare staff to support your treatment and care.  It is important that we, the NHS, can use this information to plan and improve services for all patients.  We would like to link information from all the different places where you receive care, such as your GP, hospital and Community service, to help provide us a full picture.  This will allow us to compare the care you received in one area against the care you received in another, so we can see that has worked best.

Information such as your postcode and NHS number, but NOT your name, will be used to link your records in a secure system, so your identity is protected.  Information which does not reveal your identity can then be used by others, such as researchers and those planning health services, to make sure we provide the best care possible for everyone.  How your information is used and shared is controlled by law and strict rules are in place to protect your privacy.  We need to make sure that you know this is happening and the choices you have.

The Health and Social Care Information Centre (HSCIC), the central source of health and social care information in England, will only use the minimum amount of information needed to help improve patient care.  The HSCIC have developed a thorough process that must be followed before any information can be shared.   Information is sometimes released to approved researchers, if this is allowed under the strict rules in place to protect your privacy.  Strict rules are followed about how the information is stored and used.

You have a choice…
You have the right to prevent confidential information about you from being shared or used for any purpose other than providing your care, except in special circumstances.  If you do not want information that identifies you to be shared outside your GP Practice, ask your practice to make a note of this in your medical record.  This will prevent your confidential information being used other than where necessary by law (for example there is a public health emergency).  

For more information collect a leaflet from Reception or visit for a list of frequently asked questions and other resources.

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